query($sql); $row = $result->fetch_assoc(); $user_name = $row['name']; $sql = "SELECT documents.id,documents.number,type.name as doc_type, documents.description,department.name as department,company.name as company, city.name as city,province.name as province,documents.vault,documents.folder FROM documents LEFT JOIN type on type.id = documents.type LEFT JOIN department on department.id = documents.department LEFT JOIN company on company.id = documents.company LEFT JOIN city on city.id = documents.city LEFT JOIN province on province.id = documents.province WHERE documents.id = $id;"; $result = $conn->query($sql); $row = $result->fetch_assoc(); $doc_no = $row['number']; $doc_type = $row['doc_type']; $description = $row['description']; $department = $row['department']; $company = $row['company']; $city = $row['city']; $province = $row['province']; $folder = $row['folder']; $vault = $row['vault']; ?>

Dear ,


I hope this email finds you well. I am pleased to inform you that the document request has been approved and released.

After careful review and consideration, we are happy to grant your request for the original copy of the following document:

Document_Number
Folder / Vault
Document_Type
Description
City
Province
Department
Company

You can collect the approved documents from [Company/Organization Name] office located at [Address]. Our office hours are [Office Hours]. Please bring a valid form of identification for verification purposes.

We kindly request you to make the necessary arrangements to pick up the documents within [Timeframe]. In case you are unable to collect the documents in person, please let us know, and we will make alternative arrangements for delivery or provide further instructions.

If you have any questions or need any further assistance regarding your approved document request, please don't hesitate to contact our dedicated customer support team at [Contact Details]. Our team is always ready to help you.

Thank you for choosing [Company/Organization Name] for your document needs. We appreciate your cooperation and look forward to serving you in the future.


Best regards,

The Vault Management Team